Notion To Email

June 2, 2025
internal-comms / notion / teams

Turn Notion Pages into Newsletters: A Guide for Internal Communications

by jc

Notion to Email vs. Traditional Email Clients: A Clear Comparison

When it comes to sending professional emails from Notion, you have options. Let’s compare the traditional approach with using Notion to Email to see which one comes out on top.

1. Getting Started

Traditional Email Clients

  • Setup Time: Immediate, but limited to basic formatting
  • Learning Curve: Familiar but lacks Notion’s rich features
  • Integration: No direct connection to Notion

Notion to Email

  • Setup Time: Less than 2 minutes to sign up
  • Learning Curve: If you can use Notion, you’re already there
  • Integration: Works with any public Notion page instantly

Winner: Notion to Email – Seamless integration with your existing workflow

2. Content Creation

Traditional Email Clients

  • Formatting: Basic text and simple HTML
  • Rich Media: Requires manual uploads and linking
  • Templates: Limited customization options

Notion to Email

  • Formatting: Full Notion capabilities
  • Rich Media: Native support for all Notion embeds
  • Templates: Custom CSS for brand consistency

Winner: Notion to Email – More powerful content creation

3. Workflow Efficiency

Traditional Email

  • Process: Copy, paste, reformat, attach, send
  • Time Per Email: 10-15 minutes
  • Version Control: Multiple drafts and versions

Notion to Email

  • Process: Update Notion, click send
  • Time Per Email: Under 1 minute
  • Version Control: Single source of truth in Notion

Winner: Notion to Email – 90%+ time savings

4. Collaboration

Traditional Email

  • Real-time Updates: Not possible
  • Feedback Loop: Scattered across email threads
  • Approval Process: Manual and time-consuming

Notion to Email

  • Real-time Updates: Collaborate directly in Notion
  • Feedback Loop: Comments and suggestions in one place
  • Approval Process: Streamlined with Notion’s tools

Winner: Notion to Email – Better team collaboration

5. Mobile Experience

Traditional Email

  • Readability: Often requires zooming and scrolling
  • Formatting: Breaks on smaller screens
  • Interaction: Limited on mobile

Notion to Email

  • Readability: Optimized for all screen sizes
  • Formatting: Responsive design that just works
  • Interaction: Full functionality on any device

Winner: Notion to Email – Superior mobile experience

6. Cost Comparison

Traditional Email

  • Email Service: Often part of office suite ($5-20/user/month)
  • Additional Tools: May need design and scheduling tools
  • Hidden Costs: Time spent on formatting and troubleshooting

Notion to Email

  • All-in-One: $9.99/month after 14-day free trial
  • No Hidden Costs: Everything included
  • Time Savings: Priceless

Winner: Notion to Email – Better value overall

The Bottom Line

While traditional email clients are familiar, they weren’t designed for the way we work with Notion. Notion to Email bridges this gap beautifully, offering:

  • Simplicity: No complex setups or technical skills needed
  • Efficiency: Send beautiful emails in seconds, not minutes
  • Consistency: Maintain your brand across all communications
  • Flexibility: Works with your existing Notion workflow

For anyone who regularly sends emails with content from Notion, the choice is clear. Try it free for 14 days and experience the difference yourself.

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