June 5, 2025

10 Notion Productivity Hacks to Streamline Your Workflow (Email Included)

Let me tell you about Sarah, a project manager at a mid-sized tech company. Every Monday morning, she’d spend hours compiling updates from various team members, formatting them into a coherent report, and then emailing it to stakeholders. Sound familiar? Sarah discovered that by using Notion’s database features combined with Notion to Email, she could automate 80% of this process. Here’s how she did it, and how you can too.

Sarah’s first breakthrough came when she created a Notion database for team updates. Each team member had their own section to add progress, blockers, and next steps. The magic happened when she connected this to an email workflow. Instead of copying and pasting, she could now send beautifully formatted updates with a single click. The result? What used to take her 3-4 hours on Monday mornings now takes about 20 minutes. That’s nearly a full workday saved every week.

But Sarah didn’t stop there. She noticed that certain updates needed to go to different groups—the engineering team needed technical details, while executives wanted high-level insights. By creating different views in Notion and setting up corresponding email templates, she could customize the information flow without creating extra work. The engineering team got their detailed technical updates, the executives received their strategic overview, and Sarah maintained her sanity.

The real game-changer came when Sarah started scheduling these updates in advance. She’d prepare everything on Friday afternoon and schedule the emails to go out first thing Monday morning. This meant stakeholders would have the information they needed when they started their week, while Sarah could enjoy her weekends without the Sunday evening report-writing stress. The best part? The emails looked so professional that her manager assumed she’d spent hours on them.

What makes Sarah’s story so powerful isn’t just the time she saved—it’s how she transformed a dreaded weekly chore into a seamless part of her workflow. The lesson here is clear: the right tools don’t just make tasks easier; they can completely change how you work. By combining Notion’s organizational power with automated email delivery, Sarah didn’t just optimize a process—she reinvented it. And the best part? This approach works whether you’re managing a team of two or two hundred. The tools scale with you, but the time savings and reduced stress are immediate, no matter the size of your team.